Now that would have a bigger impact for us, we use forms for a lot of things. From promotion applications, and registering interest in the Squadron, to Feedback for courses and Requests for funding.
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So my Wing uses forms almost exclusively for badge ordering at the moment, after a CFAV spent a significant chunk of time tying up all the back ends to automate the process.
I don’t know tbh.
Only that it’s not mentioned in the list of apps.
Makes sense to trim the licenses a bit but beware of unintended consequences. 10k CFAV Microsoft accounts will be a huge cost. Considering MOD did the same reduction process to the regulars and reserves 2 years ago now I’m surprised it hasnt happened to us earlier
Going from £6.60 to £1.85 per user.* That would only be a savings of £47.5k/year, which isn’t really that much. Especially when compared to something like the VA budget with is in the 8 figures.
(*This is a working assumption that are moving from an F3 licence to an F1 license. This is probably not correct, but is probably close enough?)
Does anyone actually know what license we are currently on, and what we’re moving to? We might be on E1 with added teams?
@moderators This maybe wants it’s own thread? Is it possible to get a split out from when @Moist_Van_Lipwig posted about this further up? Possibly move to this thread:
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The licence fees are per user per month.
£6.60 user/month is £792k/year.
£1.85 user/month is £222k/year.
So the move would save £570k/year, assuming 10k accounts, and the correct licence types.
Ah, yeah, that makes a difference! 570k is a fair chunk more.
Absolutely. Also have to question how many licences we have - 10k feels low to me.
I suppose it’s more for perm staff too. We’ve got 10k CFAV as of April 2023. Unsure on total number of perms.
If we are moving to an F1 license, that will kill all Forms and Power Automate access. So those CFAV who have made nice automated process won’t be able to use them any more…
Hence rule 1.
Never waste time building systems based on RAFAC provided systems.
You do it once and then never again.
Always wasted effort in the end.
I’m fairly sure CCF(RAF) have accounts too, although no idea how many CFAVs they have. Open to being wrong on this.
Then add in @JoeBloggs comment about perm staff too. Again, not sure of their overall size but I’m told they’re not a small cadre.
No.
https://rafac.sharepoint.com/sites/DigitalHub/SitePages/Licencing.aspx
From Apr 2024, all Bader users irrespective of role in the organisation will be licenced with a Microsoft 365 F3 licence. This type of licence provides the most financial value per user, whilst still enabling you to carry out all the functions you need to undertake. Broadly this can be categorised as follows
- Microsoft 365 for the web (Word, Excel, PowerPoint, etc)
- Outlook for the web (2GB storage)
- Microsoft OneDrive (2GB storage)
- Microsoft Teams web/desktop app
- Microsoft 365 for Mobile (All native mobile applications)
- Microsoft Forms
- Microsoft Planner
- Microsoft To-Do
- Microsoft Power Platform
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There were 720 CCF(RAF) CFAVs as of 1 April 2023.
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Oh, a proper announcement! Once again in a really obscure part of Sharepoint!
So we’re moving to F3. Does that mean we are currently E1? Or E3? (Based on current access?) Glad to see we get to keep Forms etc
which accounts for the 100@rafac emails - but there will be 900+ Squadron emails to consider.
do the role accounts count too? that would make for 900+ Squadron generic, OC, Adj, Trg and SNCO accounts = ~4500 then there are WSO and RSO accounts to consider.
I can understand the suggestion 10k isn’t enough (@WhiskeyNovember), we’re near 15k just on personal and Sqn generic account - all others are linked/assigned to an 100@rafac account so I guess counted differently?
I’m not quite sure why as volunteers we don’t qualify for the free Microsoft licences, so it would just be the cost of permanent staff licences and the servers?
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Role accounts are free, they are not licenced, but rather are shared mailboxes that we have permissions granted to access.
The only ones we should be paying for are the 100 accounts.
Because there’s no such thing anymore and hasn’t been for a while.
I used to think the same would apply at my work - we’re a registered charity - but my Head of IT assures me that this isn’t the case. In fact, he says the only success metric that Microsoft is now measuring is “spend per user” - so there’s now no incentive for this to happen.
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