Option 5: live locally enough to a station with fuel pumps and use your UIN
Refilling and claiming is a pain, but if itâs Clarity/MT then youâre not paying for the vehicle hire or the additional wear on your own vehicle. If it was an ordinary hire youâd be having to fill it up or bear the charges and if it was your vehicle youâd have to fill it up.
The claims process isnât quick or necessarily simple, but when you consider charity status and public funds the audit trail is necessary.
Getting the organisation slapped with additional charges from hire companies just leaves less money in the pot and theyâve already clamped down and restricted a lot of vehicle use anyway.
Sometimes itâs not always the volunteers at fault.
We hired a white fleet vehicle for a museum trip a couple of years ago. At the end of the day, I brimmed the tank at a petrol station, then dropped the bus and keys off at WHQ (a mile away from whq). A month or so later, I got a call from the Wing commander - apparently I hadnât filled the bus up, and extortionate charges had been applied as a result. It turned out that the hire company had picked the bus up, driven it back to their base about 30 ish miles away, and then topped the tank up. We were then charged for the fuel that they had put inâŚ
GMG - Companies taking an order through following a redirects to their specific site that âdelivers to the UKâ then radio silence for a month and respond to support case with âsorry we can no longer deliver to the UK due to Brexitâ
Thanks for reply, perfectly happy with filling and claiming direct, but having it paid to sqn, then hunt down the OC as treasurer only accepts claims from OC than get a cheque because sqn canât do electronic, then pay to bank, its not necessary. Claim form complete signed by claimant and WHQ manet straight to bank easy. Yes all quick emails but more time away from cadets and home. All the 5 min jobs add up because hq canât/wonât join thd electronic world
Wonât. If I buy stuff for the squadron like paper or whatever, I forward the receipt/invoice to the treasurer with the OC ccâed in. Money then appears in my bank. Simples.
I do generally only ever buy stuff with pre-authorisation from OC/Civ Com first.
Get it but whole thing is frustrating at all levels yoh can do electronic and be accountable more time on admin is less time with cadets, yes only 5 mins here 10 mins there but all adds up. My moan/frustrating was just demonstrating the why air cadets have large admin bill which is better spent on kit and activities
I was paid by my Wing electronically this week, and the Wing treasurer apologised profusely because it was delayed by 2 days while they got in contact with the other signatory on the accountâŚ
but your example doesnât cost the organisationâŚonly time and even then is your own*
i am not disagreeing with your upset at a large admin bill, but lost at the connection between your time chasing some money and the cost to the organisation�?
*and although it is only 5 or 10 minutes here or there, I am not sure how that could be better spent. If i have a F80 or F1771 to fill out i can do that in my lunch break - is that taking my time away from delivering an experience to Cadets? nope - just means less time on ACC at lunch.
if i do it at Squadron is it time spent not delivering a Cadet experience? again nope - the âCadet experienceâ I am involved in has a start and end time, i donât do âpersonal adminâ on âCadet experienceâ timeâŚIf i am at unit and not busy during canteen, or either half of the evening, i shall pick up a admin task which could be a F1771 from two weeks agoâŚ
My old Squadron went down the electronic route, I tend to get paid same day and thatâs with the need for 2 members to tick the relevant boxes online.
