Volunteer & Admin Portal - THE Admin Burden Reduction Tool

[Cadet04]

@Mr_OZ

Next, opting out of cadet portal and not the current opting in would be a good move for events created by sector, wing, region staff.

What would dodge the inevitable politics about which is better is adding a unit level setting for whether events should appear on CP automatically or not

[Jimothy]

I expect most squadrons would choose not. It’s awkward if something goes up on CP and cadets see it and then you have to unadvertise it and potentially remove them.

A better option might be for units to get an email notification when they are invited to something (which includes the basic event info) with buttons to say “yes” or “no” to advertise.

There is the added complication that we currently have the option to customise the CP details for our unit, which you may need to do for some events.

[JoeBloggs]

There is a fairly sensible middle ground. Currently, staff have to go on and advertise events to cadets. This is good as it allows staff control over what their cadets see, but is a bit of an admin burden, and often events get missed and cadets don’t see it.

Most people are against events being automatically pushed straight away to their cadets.

So what about a cool down system instead? Wing staff create an event, tick a ‘advertise in Cadet Portal’ box, but it won’t be advertised for, say 7 days. So Sqn staff can still, if they choose, go in and stop it from going to their cadets. But if they don’t do anything, then it’ll auto-push after 7 days.

This doesn’t increase any admin burden, as going in to stop it is the same as having to currently go in to put things onto Portal. It sort of reduces burden, as if the staff aren’t worried about cadets seeing all events, they now don’t need to log in and advertise them.

[JustCallMeFlight]

The problem with that is invariably sqns have to make adjustments to event details prior to publishing to CP, such as drop off and pick up times if providing transport.

[Chief_Tech]

@JoeBloggs

So what about a cool down system instead? Wing staff create an event, tick a ‘advertise in Cadet Portal’ box, but it won’t be advertised for, say 7 days. So Sqn staff can still, if they choose, go in and stop it from going to their cadets. But if they don’t do anything, then it’ll auto-push after 7 days.

We currently have a deadline date on SMS why not have an “advertise from” field?

This allows events to be started as draft several months before hand and then advertised in the date the organisers want them to.

Secondly why not have the notification emails about events only be sent on the cadet portal deadline date - avoids unnecessary emails cluttering the system & reduces the micro management.

[Jimothy]

I did say that

[JustCallMeFlight]

You did.