<<<< Will this cover us when the cadet has a falling-out with parents and decides to go off to camp without telling them? A weekend course? a sports activity? >>>>
Do we actually check the signature(s) from parents/carers/guardians (or verify by 'phone call that permission was really given?) to ensure that little Johnnie/Josephine hasn't completed the form themselves?
We cannot cover everything, & parents can be forgetful - even if you made it an annual requirement, it will still cut down the workload significantly.
It's currently out-dated, cumbersome & merely a repetitive "cover the ACO backside" exercise. Make the initial forms water-tight with regard to subsequent up-dates & cut down on such a huge admin faff.
<<<< And indeed, how much information do first aiders or A&E units actually need? >>>>
I would suggest any significant health issue that requires on-going medication, etc, such as asthma, or major allergies (if they need to carry an epi-pen). For the rest, you wouldn't get anything from the GP's notes until well after the cadet and left A&E!
[sub](I don't trust the security of such medical information & when the great NHS database of patient records is finally on-line, i certainly won't be permitting sharing of my GP data.)[/sub]
Don't look to make this a complicated exercise, it should be a base-line & simple solution.