Letter to Prospective Civ Com Members

[mike_gormley]

Hi all,

Does anybody have a letter they use to recruit new civilian committee members?

We have our AGM in 2 weeks, and I would like to invite along ex cadets, association members and parents to attend the event in the hopes of boosting our small number of members.

Much appreciated,
Mike

[Jacques]

I’ll be making one in the next few weeks, for similar reasons.

I’ll post it on this thread when it’s finished.

[Mr_OZ]

Me to please I need more for my sqn committee

[Perry_Mason]

Isnt it the committees’ job to do this…?

[Jacques]

Isnt it the committees’ job to do this…?

We’re trying to recruit some committee members that WILL do jobs like this!

[green_monkey]

Isnt it the committees’ job to do this…?

You mean you don’t suffer from the usual ask for them to do something, and then do it yourself when after a further two meetings its not happened…

I’ve compiled and been granted two lottery grants and done the Gift Aid registration because I get nothing from them! Jeese, I should be a Civ Com Chairman…

[Batfink]

Don’t forget to contact your local Volunteer Bureau. They are normally overflowing with busy body’s looking to sit on committees and dictate what you can/cannot do!

One which I recently heard which might talk to the OC about is getting the local RAFA/RBL involved - the Sqn involved did a presentation on what the ATC does to the old boys and 3 of them volunteer to sit on the committee (with a further handful offering to help out with interest talks about their very, very long lives).

[MattB]

We have the local RAFA chairman on our committee.

Maybe the letter could include the Thurston Squadron FOI request as an enclosure, entitled ‘Please don’t do this’.

[pEp]

I’ve just affiliated us to the RBL and part of the deal was they can/will send people to committee meetings.

[timmyrah]

[quote=“MattB” post=7977]We have the local RAFA chairman on our committee.
[/quote]

Likewise we have members of both the local RAFA & RBL.

[Perry_Mason]

Maybe the letter could include the Thurston Squadron FOI request as an enclosure, entitled ‘Please don’t do this’.

:lol: :lol: :lol:

This nearly made me spit my tea all over my work keyboard!

[incubus]

I though you could word it something like:

[quote=“Potential recruitment letter for civilian committee members”]Hi,

Do you want to run an Air Training Squadron in your local community, use the cadets and staff as your own personal slave army, accrue large amounts of money through their efforts and the good will of hte wider community then misappropriate the squadron’s wealth and resources for your own personal gain?

No?

Good. Then maybe you’d consider helping us out as a member of our civilian committee…[/quote]

[mike_gormley]

Ha, not quite what I hand in mind. I made my own in the end… personal details etc. removed so that others can use it should they need one.

5 June 2013
<123 Squadron> Annual General Meeting 2013

On behalf of our Squadron Chairman I would like to extend to you an invitation to attend the joint <123 (Some Town) Squadron> and <123 (Another Town) Detached Flight> Civilian Committee’s Annual General Meeting at the following arrangement:

<Day Date Month Year, Time in the conference room, Name of Building>.

This is an opportunity for the Civilian Committee to reflect on the year <2012-2013>, to discuss new initiatives, plan upcoming events and to elect new members of the Civilian Committee. This year, we are opening up attendance this year to Cadet NCOs, staff members, parents/guardians, local association members and other parties who may be interested. This is an opportunity to find out exactly what goes on behind the scenes in order to allow the units to properly function. Some refreshments will be made available.

The role of the Civilian Committee is to support the squadron in any way it can to increase the effectiveness of the unit and assist with meeting the aims of the Air Training Corps. This includes raising funds for new equipment and activities, getting involved within the local community and providing assistance with welfare issues that might arise among the cadets and staff.

If you would like to attend the Annual General Meeting then please complete the reply slip below and return to either Some Town or Another Town admin offices prior to the date above. Please arrive in good time for the meeting to enable a prompt start.

If you cannot make the date above but would still like to get involved the Civilian Committee are always looking for new members to join so if you would be interested in joining or would like to find out more please contact us for more information.

Officer Commanding <123 (Any Town) Detached Flight> Air Training Corps

For Chairman
<123 Squadron> Air Training Corps

---

Name: ………………………………………………………… Telephone: …………………………

Email: …………………………………………………………………………………………………….

I would like to attend the <123 Squadron> AGM on at held at .

Signed: ………………………………………………………. Date: …………………………………

[green_monkey]

[quote=“mike gormley” post=8119]

This year, we are opening up attendance this year [/quote]

I hope you proofread it!!

[mike_gormley]

Nooooooo! I did proof read it and didn’t pick up on it. I also got 3 other people to read it too and they obviously didn’t either! Fortunately I’ve only dished it out to one of the two units so far so I’ll correct that for the second unit, cheers!

[Leeroy]

I think the word committee (which you use 5 times in your letter) will scare some interested candidates off…

Some people view the word committee as instantly meaning a group of old people sitting around talking about how important they are because they’re on the committee.

I much prefer to use the term “friends of XXX Squadron” when writing letters to recruit new civ com members.

[tmmorris]

What’s the time commitment for CivCom members?

I was invited to the annual ‘open evening’ at our local ATC sqn last year. Interesting. I felt I could help if I offered to be on the CivCom but I suspect I would have too many views on how to run the place…

[Operation_Nimrod]

I much prefer to use the term “friends of XXX Squadron” when writing letters to recruit new civ com members.

And this fits in with the future plans of the CWC changes.

[the_fixer]

I sent a letter out trying to recruit CWC members and I got staff :-). No new CWC though.

I’m just going to trick the parents into attending the AGM by holding a presentation eve/quiz event on that day.

Then once I’ve got a captive audience I’ll pounce :evil:

[Perry_Mason]

The problem doing anything at the AGM is… that its generally the height of teduim and not the best event to persuade new Civ Com members.

Why not arrange an open/parents evening as an alternative. Make it lively. Present something with the civ com chair when theyre enthused, rather than bored!