The letter is 3 pages long so not easy to cut and paste. There is a copy in IBN 13 Annex A
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Oh yes, so there is 
That is assuming of course that the letter sent to parents is the same letter as in the IBN (version 1 presumably)?
The IBN says that unit should contact parents/guardians if there is any doubt about where the form has originated from.
The typed signature is also fine as stated throughout the IBN.
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Just to give a couple of topical examples:
My driving license is expiring so I got my letter from DVLA. I was given the choice of hardcopy form or electronic process. Selected electronic and I now have a new license en route without having to sign anything and all declarations were with a checkbox.
My wife could have forged that process as she would have had access to all the same data to validate my identity. Ditto our mortgage application - no wet signatures in sight.
So I can get a license to drive a multi tonne moving death machine and buy a house without touching a single piece of paper.
If in doubt, give mum or dad a ring.
These forms and the approach have been through multiple lawyers from Defence Legal Services and they are very happy with this approach.
In the future, we are aiming to do electronic event and activity consent as well.
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Yes… But, have they been approved by Mumsnet expert DorotheaDiamond and the person on Twitter “who tweets to companies who have the wrong list of protected characteristics about how they are potentially in breech of Gdpr”?.. 
She’s found who it is… Stand by for incoming tweets from some faceless moron.
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What’s more funny than her rage at such a stupid thing is that the twitter account talks about equality monitoring which isn’t why we need her child’s gender…
Although their process is auditable as they can prove the security steps required and may even log the meta.
Our only proof is that the form came from a parent’s email address, but we then delete that email. What protection/trail do we then have to state where the form came from if it all goes wrong and the parent denies giving consent, or its validity is otherwise questioned?
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This was my point
If you have ever had to deal with someone who is putting in a subject access request you will find that no email is really gone even if you deleted it from Bader.
If you are at the point that there is an issue over consent (especially if Cdt Jones has gotten hurt and Mumsie wants a payout) that’s a job for a higher level than a Squadron Commander and I’m sure Defence Legal have got a plan in place for it.
There’s a good part of me that knows that, but considering any accusation could potentially include one of fraud at a CFAV level I don’t think it’s unreasonable to ask what that plan is.
Also, considering this is all GDPR/DPA linked, surely we need to be able to tell parents what and where data is available if they ask, since “we delete the email” isn’t the whole story.
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For me I would just refer them to a higher formation if they are that interested, as a Squadron Member of Staff you don’t write the Policy so unless it’s simple to explain I would say it’s for someone who gets paid to answer. (Besides as that email is the proof of Consent I would say that it needs to be retained which it can be under GDPR, by having the local email deleted they are just ensuring that people who don’t need that information don’t have access to it).
It’s as pe the IBN Annex A
What’s wrong with it other than it being super long?
@james_elliott is there any chance we can have a report on SMS that shows who has had updated consent, so I know who to chase?
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In fact a report that just shows the status of all the tick boxes would be good. That way I can easily see who hasn’t given photo consent (after they have all returned the forms), or who agreed to which things.
Currently anyone who hasn’t returned it would be blank, which I could then use to know who hasn’t returned them.
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Kings School, Canterbury. It was on CFAM
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I’ve resorted to my old friend Excel to keep track of who has/n’t returned forms
Anyone know what the purpose is in having the Cadet ID Number on the bottom of the 3822A (but interestingly, not on the 3822H)?
With a new cadet you would have to add them onto Bader and then go back to amend the 3822A (once the number has been allocated by the system) which you would then have to re-save.
As we are (supposed to be) filing the form which the parent sent on to the cadet’s record then surely that ties the form to the cadet without recourse to writing a number on it?
Also, would it not destroy the audit trail referred to previously?