A unit using a SOV have been asked to provide a fuel receipt with the Accts 4 form.
My work has been asking for this for a while. Is this now a thing in the RAFAC?
Receipts have always been required AFAIK. ACP 300 says:
Fuel costs for travel by Squadron Owned Vehicle (SOV) may also be reclaimed using HQ RAFAC Accts Form 4. Receipts are to be attached.
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Correct.
Accts 4 is used for actual costs, based on receipts for us our WexO wants to be informed a Accts4 will be used - ie ask permission prior to the event that you will be submitting an Accts 4 post event.
While a F1771 is calculated costs based on the mileage rate and passengers
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It would appear to be my bad but I cant say that I have ever added a receipt to a Accts 4 in the past
So are they expecting you to refuel your vehicle everytime you drive it?
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I’ve never attached a receipt to an accts 4 and i do a lot of them.
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No - if it’s an SOV just put in an Accts 4 every time you fill up - as long as you can account for the mileage.
That’s stupid. You can’t claim for some activities so that won’t work. Sports for example.
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How would that work, the account 4 wants exact mileage for an individual journey (1 way) a fuel receipt won’t give them that information unless you fill up twice for the same event, once when you get there and again when you get back.
I’ve never been asked for a fuel receipt, they have always just paid us based on mileage like a 1771.
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no but an Accts 4 does give the option/requests the fuel costs…
…so in these circumstances when claiming the cost of fuel rather than/against the mileage it is valid to attach a reciept
I think you’re confusing with the Accts Form 1771 - the Accts Form 4 allows for mileage and/or an actual fuel cost claim, with a receipt attached. Doesn’t ask anything about actual mileage one way.
Yes it does. It asks for estimated mileage and then actual mileage.
Not 1 way - that’s the 1771.
True, sorry.
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So the way I have done this in the past is use a journey log for all all journey made in the SOV. When the bus needed filling (under 1/4 full or before a very long trip) I filled up, completed an Accts Form 4 and attached the receipt and actual mileage used for the multiple activities. On all SMS apps where it was used, I included a bit about it being used in the details or admin order and stated it would be claimed on Accts Form 4 - hence approval for journeys was given correctly in advance. Other paperwork kept - the drivers hours / DI log etc for audit if required.
Just wondering if anyone what’s the SOV Rate as now when you get re-imbursed from HQUACK alas you get a payment but no way of telling what it’s for so if you do a lot of ACCTS4’s will need to have a spreadsheet of what you’ve done and then cross ref that with miles claimed on form to see what you;ve been paid for.
We used to get a slip of paper which advised what the payment was for - alas no longer… groans…
Same as a F1771 i thought?
But you have to account for pax as well
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thanks - that makes it a bit more of a ball ache but I’ll need to do it re adding PAX numbers as well!
Appreciate it
I just submit them and hope they get paid… not got any time to track it, we’d have taken the bus even if not funded so 
Where have you seen that they are stopping the remittance advice? I’ve had one relatively recently.