We’ve not far off been there and are only now just on the other side of it - only maybe 10% of the Sqn was paying. (sorry supper long post!)
Ultimately the Committee have to be in charge of the Subs, they have to pay wing, they need to shell out for things on the squadron.
After many months pleading for information on who needs to pay, and even getting an update on the bank account. Our chair and treasurer were encouraged to step down by the committee - although that was only after we got more people on.
Whilst the new treasurer worked on getting access to the bank we sent this letter out:
Dear Parent/Guardian,
I am writing to inform you about the annual membership subscription fee for XXX, Air Training Corps. The fee is £120 and can be paid in any split, with a common option being £10 per month.
A portion of the subscription fee goes to Wing and HQ Air Cadets, which helps fund various
expenses such as adventure training, insurance, sports and competitions. The remaining amount
goes to our Squadron to support equipment purchases, internet payments, subsidising
external event attendance, and assisting with payment plans. It is important to note that
outstanding subscriptions could potentially hinder our ability to provide necessary equipment
and facilities for our Cadets. We are required to pay the invoice to Wing and HQ Air Cadets
regardless of whether we have received the subscription from the cadet.
To make the payment process easier, we strongly encourage parents/guardians to set up a
standing order. We recommend using the cadet’s surname as a reference.
The banking
details are as follows:
XXXX
Additionally, we have the ability to claim Gift Aid on subscriptions. If you would like to take
advantage of this, please fill in the Gift Aid Declaration form.
To ensure that we are aware of your subscription payment, please complete the tear-off form
below and return it to the Squadron.
I’ll be honest we only got about a quarter of those back.
Then this month we sent them this letter:
Dear Parents / Guardian
A portion of the subscription fee goes to Wing and HQ Air Cadets, which helps fund various expenses such as adventure training, insurance, sports and competitions. The remaining amount goes to our Squadron to support equipment purchases, internet payments, subsidising external event attendance, and assisting with payment plans.
It is important to note that outstanding subscriptions could potentially hinder our ability to provide necessary equipment and facilities for our Cadets. We are required to pay the invoice to Wing and HQ Air Cadets regardless of whether we have received the subscription from the cadet.
To make the payment process easier, we strongly encourage parents/guardians to set up a standing order. We recommend using the cadet’s surname as a reference.
The banking details are as follows:
Xxxxxxx
Then this is in a table which hasn’t come across well atm
|
Full Cost |
Paid |
Due |
| 2024 total |
£120 |
£30 |
£90 |
| 2025 total |
£120 |
|
|
Last year, we had limited updates on the bank account; however, this year, it is booked in, and we will meet a minimum of once a month.
If you believe these details to be incorrect or would like to discuss a payment plan, our treasurer, XXX, is holding a drop-in session on Wednesday, 22nd January. We will never turn anyone away from the squadron for financial reasons—we just ask that you speak to any of the staff or the Civilian Committee.
