[quote=“ex-bawtryboy” post=9120][quote=“Operation Nimrod” post=9117]
For an Annual Camp, cheques? How pray does the CC administer their finances on camp when all the payments have been made into the WHQ bank account? I would suggest your new E1 needs a bit of education. On second thoughts, since they were new, perhaps they hadn’t been given delegated financial authority to handle cash yet.[/quote]
Seems a fairly sensible approach to me. Cadets all pay up in advance of the deadline. Treasurer banks the cheques and issues cash to the camp comm, who can then go to camp and pay the various bills.
saves the problem of little johnny turning up and ‘forgetting’ to bring their camp money with them (despite constantly having a supply of sweets from the spar). Also helps with the problem of cadets not bothering to turn up for the bus. At least if their parents have paid in advance, they might get round to kicking them out of bed.
Or, another radical thought (and it’ll never happen, as it involves common sense). Wing get the money in advance, bank it, and then the station simply charges the wing UIN for the messing for the nominal roll submitted in advance. No cash needs to be touched. Remainder of the money goes with Camp comm as cash for off station visits (or wing could even book them in advance and get better deals).
That would reduce the admin burden on the volunteer, as they would have far less cash to balance and account for at camp (If your reading this Auntie Dawn, your welcome).[/quote]
Except it doesn’t. It loads a massive burden on the Wing Treasurer to ensure all cheques are banked, that refunds are issued to those who cancel with the right notice, ensuring that payment has been made by the right cadets for the right weeks, then issuing monies to the Camp Comms, who will have to drive to WHQ to collect it, and then sign a financial delegated authority form as they are handling civ com funds.
Or.
Sqn Cdrs take the cash off the attending cadets, hold it locally, then hand it to an attening member of staff or senior cadet to take with them, who then hand it to the CC. The CC then operates like they have been doing for years, ensure no cash is returned to WHQ (refunds to cadets at the end of week) and submits the accounts as required.
I’m not sure how your method results in less cash being handled on camp. Payments for rations need to be made to station funds and this isn’t something which can be done in advance as the numbers can always fluctuate, even by one person. The rest is required on site for payments for activities. The Wing Treasurer would still need to write a cheque to the station UIN, ensure it doesn’t get lost in the post, ensure the right references are made for the particular week. In fact what you have done is move the responsibility from one volunteer to another and made it a little more difficult and harder to resolve if there’s a problem.
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