Our AEF has insisted that we still provide TG forms so that this box is ticked, rather than relying on the SMS details.
But it’s SMS that is referred to by the relevant authorities in the event (immediate aftermath) of an incident…
Our reporting is through the CoC up to the JCCC - there’s nothing relevant on a TG21 and AV Med review would come later. Consent to fly is on the 3822A and confirmed in the 3822 - which again would be reviewed later. I don’t see what they could possibly need a TG21 for…
Has this ever been challenged?
An SMS event application is required for the transport elements only for AEF as per ACTO 10. This can be locally authorised if the unit cdr has event authorise permissions or pushed to Wing for approval.
Can you authorise an event with no risk assessment attached?
Assuming you’ve ticked the transport declaration, in that particular instance I don’t see why not.
I believe so, but I’m not privy to the details either way, just reporting what our Dep Flying Officer has said to us.
Just throw on something about climatic conditions and environmental impact and job’s a good un 
Yes it can be.
AEF a prime example as no Travel RA required as per ACTO 10 and the deliery of the actually activity managed by 6FTS
Given ACTO 10 requires all activity away from the unit to be recorded on SMS, you should have this available to you and therefore have the ability to publish to your cadets via Cadet Portal.
If there is no SMS Event for the activity, push this back up… time to change the culture.
For me I create the SMS prior to advertising an event to units, always have done so that my pre event admin is complete from the start
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Who on earth is still getting away with this?
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A lot of larger events are being advertised in advance without accompanying SMS entries.
However, I see no reason why they couldn’t - if you’ve got a warning order/admin instruction/calling letter written, then you’ve got the minimum details needed.
But application processes and the sift are, I think, the blocker - not sure what the long term plan is to handle that.
Yeah, we’ve been told of our summer camp allocations without there being an event built, so we’re still advertising this the old fashioned way with a sign up sheet on the wall.
Ah, see our Wing Summer Camps ARE on SMS.
Exactly that. But I want to move away from the old channels including the office wall!
ACTO10 para 68a states “Ensure that the SMS cadet and staff nominal roll lists are updated to reflect the actual list of cadets and staff in attendance on the day of the event”. Is this meant to mean that we just flag people as “selected” or “withdrawn” to make the list accurate, of can we be more severe?
My view is that once we are at an event, the whole act of bidding is in the past and that the nominal role should only include “selected” personnel. All other entries should be deleted entirely. Will this have some impact I am unaware of?
As per the ACTO we could flag no-shows as “withdrawn” if that serves some additional purpose pending the inclusion of an actual “no-show” status but it pollutes the nominal roll.
I’ve just started deleting anyone that marks themselves as withdrawn on the SMS event almost immediately. It clutters up my list and I don’t like red icons.
Our first dalliance into eligibility criteria for events is coming in the next v1.1.0 release in March. For AEF and VGS flying, cadets will need to have the following on their SMS record in order to put their name down or bid for a place on such events on Cadet Portal:
- Be enrolled
- Be 13 and 3 months at the date of event
- Have been a cadet for >= 12 weeks at the time of the event
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Out of curiosity… and I completly agree btw with this. But… where does the 12 weeks bit come from. Is there a policy that says this, or is this something made up just for CP?
Just a thought as if just for CP sqns might not use portal for flying events.
I may of course be wrong and there is a policy stating must have been a cadet for 12 weeks somewhere.
For Flying, ACTO31 para 14a
For Gliding, ACTO32 para 12a
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Got to say it’s not something I was aware of, but to be honest we have such a long line of Cadets desperate to fly that anyone with less than 12 months is definitely jumping the queue.
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