This is an open letter to Air Training Corps headquarters at all levels (Wing, Region and HQAC), though it also applies to squadrons and DFs.
CLOSE YOUR SMS ACTIVITIES!
Down here at the bottom of the food chain I have almost 2 pages of activities listed on SMS and more than half of those are in the past. The oldest is a shooting activity by another wing that is dated almost 5 years ago!
As you plan an activity, only invite units who need to take part. I don’t care how much hassle that is, do not invite every unit in the organisation to an aviation day in Lutterworth!
Actually get your activity approved. If you cannot get it approved (either in advance or retrospectively), cancel it!
Once the activity has concluded
Make sure the attendance list is accurate and do not just delete the activity. This is important for cadet records.
Fill in the “post-activity report” on the eponymous tab and tick the box, then go back to the “Overview” tab and mark the activity as "Completed”
In short, tidy up after yourselves.
Footnote: I do not know how much the revision of the activities section in SMS will help to keep things clean but I cannot imagine all of these problems will be going away.